Posted 4 days ago

Job Description

Job Title: Paralegal – Real Estate Conveyancing (Senior/Intermediate)

Location: Edmonton, AB | On‑site or Hybrid (client in Edmonton)

Travel Requirements: Occasional local travel within Edmonton area for bank, registry, or key/possession logistics

Employment Type: Full‑time Permanent/ContractPermanent / ContractPermanent/Contract

Term : 12months

Hours: 7.25‑hour workday (full‑time)

About Us

RecRoot is a premier staffing and recruitment agency dedicated to connecting talented professionals with opportunities that make a meaningful impact. We are hiring on behalf of an Alberta‑based client group undergoing growth and modernization across multiple practice areas.

Position Overview

We are hiring a detail‑driven Paralegal to run residential (and light commercial) conveyancing files end‑to‑end for an Edmonton‑based law firm. You will coordinate intakes, perform searches, draft/QA all closing documentation, liaise with lenders/brokerages/municipalities/other counsel, and manage registration and post‑closing tasks on tight timelines.

Key Responsibilities

Core (Real Estate)

  • File intake/opening, conflicts checks, KYC/IDV, engagement letters, and file closing/archiving.
  • Draft, format, and proof: retainer letters, undertakings, correspondence, trust letters, SOA, Closing Funds Summary, payout letters, and final reports using firm templates.
  • Calendar/critical date tracking: condition/removal dates, financing, insurance, possession, and registration milestones.
  • Searches & diligence: titles and instruments, tax, utilities, estoppel (condo), insurance binders; order and summarize results.
  • E‑filing/registration: Land Titles submissions (Alberta), manage rejections, deficiencies, and resubmissions.
  • Lender/broker communications: review mortgage instructions, request amendments/conditions, prepare and transmit solicitor’s package.
  • Disbursements & trust accounting support: trust requests, payouts, wire/cheque prep, reconciliations; prebills and billing coordination.
  • Cross‑party coordination: realtors, brokerages, opposing counsel, municipalities, property managers, tenants/landlords (if applicable).
  • Keys/possession logistics and post‑closing follow‑through (e.g., release funds, discharge instructions, follow‑up registrations).

Must‑Have Requirements

  • 3+ years of real estate conveyancing experience in Alberta.
  • Hands‑on with Alberta Land Titles (registrations/e‑filings) and SPIN2 searches.
  • Proficiency with MS 365 and a practice management/billing system (e.g., Clio, Soluno, PC Law, Cosmolex, Actionstep, Elite).
  • Proven ability to run: title/tax/estoppel searches, review lender instructions, prepare SOA & Closing Funds Summary, manage payouts and trust letters, and handle post‑closing.
  • Exceptional drafting/formatting and deadline management; professional, client‑facing communication.

Preferred (Nice to Have)

  • Experience with conveyancing platforms such as RealtiWeb, Prolegis, or Resolve.
  • Condo/estoppel experience and light commercial conveyancing exposure.
  • Process mindset: creating SOPs/checklists; comfort with KPIs (cycle time, on‑time closings).

Additional Qualifications

  • Post‑secondary diploma/certificate in Paralegal Studies or equivalent required; undergraduate degree an asset.
  • Good standing with applicable professional associations ifrequiredinyourprovinceif required in your provinceifrequiredinyourprovince.
  • Ability to provide two professional references and a brief work sample list (no confidential data).

Security & Compliance

  • May require Criminal Record Check and/or enhanced background screening depending on assignment.
  • Commitment to confidentiality, conflicts management, records retention, and privacy (PIPEDA/FOIP as applicable).

Equipment & Work Setting

  • On‑site at client’s Edmonton office (hybrid flexibility possible); high‑speed internet and standard legal software provided.
  • Secure remote access to firm systems may be enabled per policy.

Training

  • Mandatory onboarding: FOIP/Privacy, Cybersecurity, Information Management, Respect in the Workplace, and practice‑specific SOPs.

How to Apply

Submit your resume (PDF) to info@recroot.ca or apply via our careers page/LinkedIn post. Include your availability and compensation expectations.

Important: Clearly list the registries/tools you use (e.g., Alberta Land Titles e‑services, SPIN2, practice management, and any conveyancing platforms like RealtiWeb/Prolegis/Resolve).

RecRoot is proud to be an equal opportunity employer. We welcome applicants from all backgrounds and lived experiences.

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