Job Title: Paralegal Assistant (Senior/Intermediate)
Location: Calgary, AB | Hybrid
Travel Requirements: Occasional local travel within Calgary area for bank, registry, or key/possession logistics
Employment Type: Contract / Contract-to-Hire (depending on business needs)
About Us
RecRoot is a premier staffing and recruitment agency dedicated to connecting talented professionals with opportunities that make a meaningful impact.
Role Overview
We are seeking a detail-oriented and organized Paralegal Assistant to support legal and administrative operations within a professional office environment in Calgary. The successful candidate will assist lawyers and paralegals with document preparation, file management, scheduling, and general administrative support.
This role requires strong attention to detail, confidentiality, and the ability to manage multiple priorities in a fast-paced environment.
Key Responsibilities
Legal & Administrative Support
- Assist with preparation, formatting, and proofreading of legal documents and correspondence
- Maintain and organize legal files, both electronic and physical
- Support document management and ensure records are accurately maintained
- Assist with document filing, document retrieval, and file tracking
Coordination & Scheduling
- Support calendar management including scheduling meetings, appointments, and deadlines
- Coordinate internal and external communications related to legal matters
- Assist with meeting preparation, agendas, and documentation
File & Document Management
- Assist with compiling and organizing documents for legal files
- Ensure accuracy and completeness of documentation before submission
- Maintain confidentiality of sensitive legal and client information
General Office Support
- Provide administrative assistance to the legal team as required
- Assist with preparing reports, summaries, and documentation
- Support internal team operations and coordination
Qualifications
Education
- High School Diploma or equivalent required
- Post-secondary education in Legal Studies, Paralegal Studies, or Office Administration is considered an asset
Experience
- Minimum 2 years of relevant administrative or legal support experience
- Experience working in a legal office, law firm, or professional services environment is preferred
- Experience supporting lawyers or paralegals with documentation and scheduling is considered an asset
- Familiarity with legal terminology and documentation processes
Technical Skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Experience with document management systems or legal software is an asset
Work Requirements
- Candidate must be located in Calgary, Alberta
- Ability to work hybrid schedule (office presence required on designated days)
How to Apply
Submit your resume (PDF) to info@recroot.ca or apply via our careers page/LinkedIn post. Include your availability and compensation expectations.
Important: Clearly list the registries/tools you use (e.g., Alberta Land Titles e‑services, SPIN2, practice management, and any conveyancing platforms like RealtiWeb/Prolegis/Resolve).
RecRoot is proud to be an equal opportunity employer. We welcome applicants from all backgrounds and lived experiences.